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Screenshots, Features, Videos


Aurelio, System Admin at Paessler AG

The IMAP sensor monitors an email server using Internet Message Access Protocol (IMAP).

It can show the following:

IMAP SensorIMAP Sensor

Click here to enlarge: http://media.paessler.com/prtg-screenshots/imap.png

Remarks

Add Sensor

The Add Sensor dialog appears when you manually add a new sensor to a device. It only shows the setting fields that are required for creating the sensor. Therefore, you will not see all setting fields in this dialog. You can change (nearly) all settings in the sensor's Settings tab later.

Sensor Settings

On the details page of a sensor, click the Settings tab to change its settings.

icon-i-roundUsually, a sensor connects to the IP Address or DNS Name of the parent device where you created this sensor. See the Device Settings for details. For some sensor types, you can define the monitoring target explicitly in the sensor settings. Please see below for details on available settings.

Basic Sensor Settings

Sensor Name

Enter a meaningful name to identify the sensor. By default, PRTG shows this name in the device tree, as well as in alarms, logs, notifications, reports, maps, libraries, and tickets.

Parent Tags

Shows Tags that this sensor inherits from its parent device, group, and probe. This setting is shown for your information only and cannot be changed here.

Tags

Enter one or more Tags , separated by spaces or commas. You can use tags to group sensors and use tag–filtered views later on. Tags are not case sensitive. We recommend that you use the default value.

You can add additional tags to the sensor if you like. Other tags are automatically inherited from objects further up in the device tree. These are visible above as Parent Tags .

Priority

Select a priority for the sensor. This setting determines where the sensor is placed in sensor lists. Top priority is at the top of a list. Choose from one star (low priority) to five stars (top priority).

Connectivity

Timeout (Sec.)

Enter a timeout in seconds for the request. If the reply takes longer than this value defines, the sensor will cancel the request and show a corresponding error message. Please enter an integer value. The maximum value is 900 seconds (15 minutes).

Port

Enter the number of the port that the sensor uses to connect via IMAP. For non-secure connections, usually port 143 is used. For SSL connections it is usually port 993. The actual setting depends on the server you are connecting to. Please enter an integer value. We recommend that you use the default value.

icon-i-blueIf you do not get a connection, please try another port number.

Security

Define the security level for the sensor connection. Choose between:

  • Use Transport-Level Security if available using StartTLS (default) : Choose this option to try to connect to the server using TLS and StartTLS. If the server does not support this, the sensor will try to connect without encryption.
  • Use Transport-Level Security if available : Choose this option to try to connect to the server using TLS. If the server does not support this, the sensor will try to connect without encryption.
  • Enforce Transport-Level Security using StartTLS : Choose this option to try connecting to the server using TLS and StartTLS. If the server does not support this, the sensor will show a Down status.
  • Enforce Transport-Level Security : Choose this option to try to connect to the server using TLS. If the server does not support this, the sensor will show a Down status.

icon-i-roundIf the sensor connects to a server via StartTLS , the connection is established unencrypted first. After the connection is established, the sensor sends a certain command (StartTLS) over the unencrypted connection to negotiate a secure connection via the SSL/TLS protocol.

icon-i-roundIf the sensor uses TLS without StartTLS , the negotiation of a secure connection happens immediately (implicitly) so that no commands are sent in unencrypted plain text. If there is no secure connection possible, no communication will take place.

Authentication

Username

Enter a username for IMAP authentication. Please enter a string.

Password

Enter a password for IMAP authentication. Please enter a string.

Mailbox Name

Enter the name of the mailbox (for example, the name of the IMAP folder) that the sensor will check. Default value is Inbox . Unless you set a last message date check below, the sensor will always look at all emails contained in the mailbox.

icon-i-redEnsure you do not manually edit emails in this mailbox with another email client because this can result in malfunctions of this sensor's email identification.

Sensor Behavior

General Behavior

This sensor can additionally check the content of all incoming emails. Choose between:

  • Check connectivity only, do not process emails (default) : Only check availability of the IMAP server and check if a login is successful. Do not process any emails in the IMAP email account.
  • Count emails in this mailbox : Count the emails in the defined mailbox.
  • Process emails in this mailbox : Log in to the IMAP email account and check the emails which it contains. Define further options below.

Sensor Result

Define what PRTG will do with the sensor results. Choose between:

  • Discard sensor result : Do not store the sensor result.
  • Write sensor result to disk (Filename: "Result of Sensor [ID].txt") : Store the last result received from the sensor to the Logs (Sensor) directory in the PRTG data folder on the probe system the sensor is running on (on the Master node if in a cluster). File names: Result of Sensor [ID].txt and Result of Sensor [ID].Data.txt . This is for debugging purposes. PRTG overrides these files with each scanning interval.
    icon-book-arrowsFor more information on how to find the folder used for storage, see section Data Storage .
     

icon-prtg-on-demandYou cannot access stored logs of sensors that run on the local probe of PRTG on demand.

Filter Emails in Inbox

icon-i-roundThis settings section is only visible if you choose to process the emails in the mailbox.

Only Include Emails with Matching "From"

Define if you want to check the "From" field of the emails. Choose between:

  • Do not check (default) : Do not process this field in emails.
  • Check using string search : Process this field in emails using simple string search.
  • Check using regular expression : Process this field in emails using a regular expression. For more information about syntax, please see the Regular Expressions section.

When using a search, the sensor will scan all emails from the newest to the oldest.

icon-i-round-redThe sensor finishes the scan with the first match! This means that after it has found a match in one email, the sensor will not perform any further checks in older emails.

Search for

This field is only visible if you enable a "from" check above. Enter a search string using the method defined above.

Only Include Emails with Matching "Subject"

Define if you want to check the "Subject" field of the emails. Choose between:

  • Do not check (default) : Do not process the subject of emails.
  • Check using string search : Process the subject of emails using simple string search.
  • Check using regular expression : Process the subject of emails using a regular expression. For more information about syntax, please see the Regular Expressions section.

When using a search, the sensor will scan all emails from the newest to the oldest.

icon-i-round-redThe sensor finishes the scan with the first match! This means that after it has found a match in one email, the sensor will not perform any further checks in older emails.

Search for

This field is only visible if you enable a "subject" check above. Enter a search string using the method defined above.

Only Include Emails with Matching Email Body

Define if you want to check the email body of the emails. Choose between:

  • Do not check (default) : Do not process the email body.
  • Check using string search : Process the email body using simple string search.
  • Check using regular expression : Process the email body using a regular expression. For more information about syntax, please see the Regular Expressions section.

When using a search, the sensor will scan all emails from the newest to the oldest.

icon-i-round-redThe sensor finishes the scan with the first match! This means that after it has found a match in one email, the sensor will not perform any further checks in older emails.

Search for

This field is only visible if you enable checking the email body above. Enter a search string using the method defined above.

Only Include Recent Emails

Define if you want to check all emails in the mailbox, or only mails that were received within the last few hours. Choose between:

  • Do not check message age (default) : Always check all emails that the mailbox contains.
  • Emails must be younger than : Only check emails that were received in the last few hours. Define below.

Maximum Age in Hours

This field is only visible if you enable the message age check above. Enter the maximum age in hours. The sensor will only process emails that are younger. Please enter an integer value.

If No Email Matches the Above Filters

Define which status the sensor will show if it does not find any email in the mailbox that matches the defined filters. Choose between:

  • Set sensor to "Up" status (default)
  • Set sensor to "Warning" status
  • Set sensor to "Down" status

Message

This field is only visible if you define a Warning or Down status as no matching behavior above. Define the message that the sensor will show if it did not find any matching emails together with a Warning or Down status as you define above.

Validate Latest Email

icon-i-roundThis settings section is only visible if you choose to process the emails in the mailbox.
 

icon-i-round-redThe sensor will only validate the latest email that matches the filters above! If the sensor does not find a matching email, it will not perform any email validation.

For the Latest Email that Matches, Set Sensor to "Warning" Status

Define in which cases the sensor will show a Warning status. Choose between:

  • Never (default) : Never set this sensor to a Warning status based on email content.
  • Always : Always set this sensor to a Warning status in case any emails could be identified.
  • If subject contains : Set the sensor to Warning if the subject of the found email contains the search text you define below.
  • If subject does not contain : Set the sensor to Warning if the subject of the found email does not contain the search text you define below.
  • If email body contains : Set the sensor to Warning if the body of the found email contains the search text you define below.
  • If email body does not contain : Set the sensor to Warning if the body of the found email does not contain the search text you define below.

Check Method

This setting is only visible if you select an if condition above. Define how you want to check for the above condition. Choose between:

  • String search : Check the email subject or body using simple string search.
  • Regular expression : Check the email subject or body using a regular expression. For more information about syntax, please see Regular Expressions section.

Search Text

This setting is only visible if you select an if condition above. Enter a search string using the method defined above.

Warning Message

This setting is only visible if you select a warning condition above. Define the message that the sensor will show for a Warning status.

Based on Message Age, Set Sensor to "Warning" Status

Define if you want to check the age of the latest matching email in the mailbox. Choose between:

  • Never (default) : Do not check the age of the email.
  • If email is older than : Set the sensor to Warning status if the found email is older than you define below.

Message Age in Hours

This field is only visible if you enable the message age check above. Enter the maximum age in hours. If the processed email is older, the sensor will show a Warning status. Please enter an integer value.

icon-i-redEnsure you do not manually edit emails in this mailbox with another email client because this can result in malfunctions of the message age check.

For the Latest Email that Matches, Set Sensor to "Down" Status

Define in which cases the sensor will show a Down status. Choose between:

  • Never (default) : Never set this sensor to a Down status based on email content.
  • Always : Always set this sensor to a Down status in case any emails could be identified.
  • If subject contains : Set the sensor to Down if the subject of the found email contains the search text you define below.
  • If subject does not contain : Set the sensor to Down if the subject of the found email does not contain the search text you define below.
  • If email body contains : Set the sensor to Down if the body of the found email contains the search text you define below.
  • If email body does not contain : Set the sensor to Down if the body of the found email does not contain the search text you define below.

Check Method

This setting is only visible if you select an if condition above. Define how you want to check for the above condition. Choose between:

  • String search : Check the email subject or body using simple string search.
  • Regular expression : Check the email subject or body using a regular expression. For more information about syntax, please see Regular Expressions section.

Search Text

This setting is only visible if you enable an if condition above. Enter a search string using the method defined above.

Error Message

This setting is only visible if you select a down condition above. Define the message that the sensor will show for a Down status.

Sensor Display

Primary Channel

Select a channel from the list to define it as the primary channel. In the device tree, the last value of the primary channel will always be displayed below the sensor's name. The available options depend on what channels are available for this sensor.

icon-i-roundYou can set another primary channel later by clicking the pin symbol of a channel in the sensor's Overview tab.

Graph Type

Define how different channels will be shown for this sensor.

  • Show channels independently (default) : Show an own graph for each channel.
  • Stack channels on top of each other : Stack channels on top of each other to create a multi-channel graph. This will generate an easy-to-read graph that visualizes the different components of your total traffic.
    icon-i-roundThis option cannot be used in combination with manual Vertical Axis Scaling (available in the Sensor Channels Settings settings).

Stack Unit

This setting is only available if stacked graphs are selected above. Choose a unit from the list. All channels with this unit will be stacked on top of each other. By default, you cannot exclude single channels from stacking if they use the selected unit. However, there is an advanced procedure to do so.

Inherited Settings

By default, all following settings are inherited from objects higher in the hierarchy and should be changed there, if necessary. Often, best practice is to change them centrally in the Root group's settings. To change a setting only for this object, disable inheritance by clicking the check mark in front of the corresponding setting name. You will then see the options described below.

Scanning Interval

Scanning Interval

Select a scanning interval (seconds, minutes, or hours) from the list. The scanning interval determines the time the sensor waits between two scans. You can change the available intervals in the system administration on PRTG on premises installations.

If a Sensor Query Fails

Define the number of scanning intervals that a sensor has time reach and check a device again in case a sensor query fails. The sensor can try to re-reach and check a device several times, depending on the option you select here, before it will be set to a Down status. This helps you avoid false alarms if the monitored device has only temporary issues. For previous scanning intervals with failed requests, the sensor will show a Warning status. Choose between:

  • Set sensor to "down" immediately : The sensor will show an error immediately after the first failed request.
  • Set sensor to "warning" for 1 interval, then set to "down" (recommended) : After the first failed request, the sensor will show a yellow warning status. If the following request also fails, the sensor will show an error.
  • Set sensor to "warning" for 2 intervals, then set to "down" : Show an error status only after three continuously failed requests.
  • Set sensor to "warning" for 3 intervals, then set to "down" : Show an error status only after four continuously failed requests.
  • Set sensor to "warning" for 4 intervals, then set to "down" : Show an error status only after five continuously failed requests.
  • Set sensor to "warning" for 5 intervals, then set to "down" : Show an error status only after six continuously failed requests.

icon-i-roundSensors that monitor via Windows Management Instrumentation (WMI) always wait at least one scanning interval until they show an error. It is not possible to set a WMI sensor to "down" immediately, so the first option will not apply to these sensor types. All other options can apply.

icon-i-roundIf a sensor has defined error limits for channels, it will always show a Down status immediately, so no "wait" option will apply.
 

icon-i-roundIf a channel uses lookup values, it will always show a Down status immediately, so no "wait" options will apply.

Schedules, Dependencies, and Maintenance Window

icon-i-roundInheritance for schedules, dependencies, and maintenance windows cannot be interrupted. The corresponding settings from the parent objects will always be active. However, you can define additional settings here. They will be active at the same time as the parent objects' settings.

Schedule

Select a schedule from the list. Schedules can be used to monitor for a certain time span (days, hours) every week. With the period list option it is also possible to pause monitoring for a specific time span. You can create new schedules and edit existing ones in the account settings.

icon-i-roundSchedules are generally inherited. New schedules will be added to existing ones, so all schedules are active at the same time.

Maintenance Window

Specify if you want to set up a one-time maintenance window. During a "maintenance window" period, this object and all child objects will not be monitored. They will be in a paused state instead. Choose between:

  • Not set (monitor continuously) : No maintenance window will be set and monitoring will always be active.
  • Set up a one-time maintenance window : Pause monitoring within a maintenance window. You can define a time span for a monitoring pause below and change it even for a currently running maintenance window.

icon-i-roundTo terminate a current maintenance window before the defined end date, change the time entry in Maintenance Ends field to a date in the past.

Maintenance Begins

This field is only visible if you enabled the maintenance window above. Use the date time picker to enter the start date and time of the maintenance window.

Maintenance Ends

This field is only visible if you enabled the maintenance window above. Use the date time picker to enter the end date and time of the maintenance window.

Dependency Type

Define a dependency type. Dependencies can be used to pause monitoring for an object depending on the status of another. You can choose between:

  • Use parent : Pause the current sensor if the device, where it is created on, is in Down status, or is paused by another dependency.
  • Select object : Pause the current sensor if the device, where it is created on, is in Down status, or is paused by another dependency. Additionally, pause the current sensor if a specific other object in the device tree is in Down status, or is paused by another dependency. Select below.
  • Master object for parent : Make this sensor the master object for its parent device. The sensor will influence the behavior of the device, where it is created on: If the sensor is in Down status, the device will be paused. For example, it is a good idea to make a Ping sensor the master object for its parent device to pause monitoring for all other sensors on the device in case the device cannot even be pinged. Additionally, the sensor will be paused if the parent group of its parent device is in Down status, or if it is paused by another dependency.

icon-i-roundTesting your dependencies is easy! Simply choose Simulate Error Status from the context menu of an object that other objects depend on. A few seconds later all dependent objects should be paused. You can check all dependencies in your PRTG installation by selecting Devices | Dependencies from the main menu bar.

Dependency

This field is only visible if the Select object option is enabled above. Click on the reading-glasses and use the object selector to choose an object on which the current sensor will depend.

Dependency Delay (Sec.)

Define a time span in seconds for a dependency delay. After the master object for this dependency goes back to Up status, PRTG will start monitoring the depending objects after this extra delayed. This can help to avoid false alarms, for example, after a server restart, by giving systems more time for all services to start up. Please enter an integer value.

icon-i-round-redThis setting is not available if you choose this sensor to Use parent or to be the Master object for parent . In this case, please define delays in the parent Device Settings or in the superior Group Settings .

Access Rights

User Group Access

Define which user group(s) will have access to the object you're editing. A table with user groups and types of access rights is shown: It contains all user groups from your setup. For each user group you can choose from the following access rights:

  • Inherited : Use the access rights settings of the parent object.
  • None : Users in this group cannot see or edit the object. The object neither shows up in lists nor in the device tree. Exception: If a child object is visible to the user, the object is visible in the device tree, though not accessible.
  • Read : Users in this group can see the object and review its monitoring results.
  • Write : Users in this group can see the object, review its monitoring results, and edit the object's settings. They cannot edit access rights settings.
  • Full : Users in this group can see the object, review its monitoring results, edit the object's settings, and edit access rights settings.

You can create new user groups in the System Administration—User Groups settings. To automatically set all objects further down in the hierarchy to inherit this object's access rights, set a check mark for the Revert children's access rights to inherited option.

For more details on access rights, please see the section User Access Rights .

More

Knowledge Base: How can I monitor my backup software to be sure backup succeeded last night?

Knowledge Base: My IMAP sensor does not process HTML emails correctly using regex. What can I do?

Knowledge Base: Can I analyze multipart emails using the PRTG IMAP sensor?

Knowledge Base: My IMAP sensor does not find emails when I check for message date. What can I do?

Edit Sensor Channels

To change display settings, spike filter, and limits, switch to the sensor's Overview tab and click the gear icon of a specific channel. For detailed information, please see the Sensor Channels Settings section.

Notifications

Click the Notifications tab to change notification triggers. For detailed information, please see the Sensor Notifications Settings section.

Others

For more general information about settings, please see the Object Settings section.

Sensor Settings Overview

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